Quality Clauses 2018-06-21T18:37:06-05:00

Quality Clauses

Revised July 11, 2017

Q001 INTERNATIONAL TRAFFIC IN ARMS REGULATIONS (ITAR) CONTROLS:

The Supplier shall be a registered ITAR company and shall comply with ITAR policy and procedural requirements.

Q002 TRACEABILITY:

The supplier shall maintain at their facility complete traceability from raw material to delivery of item. The traceability shall be documented and available upon request. Supplier’s quality system shall ensure traceability of all serialized items and materials to the original materials.

Q003 RESTRICTION ON ACQUISITION OF CERTAIN ARTICLES CONTAINING SPECIALTY METAL (DFARS 252.225-7009):

Any specialty metal incorporated into articles delivered under this purchase order shall be melted or produced in the United States of America, its outlying area, or a qualifying country. The DFARS and list of qualifying countries can be found at: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html. A statement of DFARS compliance and/or raw material certification with country of origin must be included in each shipment to avoid material rejection at SEPAC, Inc. receiving inspection.

Q004 RECORD RETENTION:

Suppliers shall maintain quality inspection and complete traceability records of parts produced for a period of fifteen (15) years or as otherwise specified on the purchase order. These records must be available for review within 24 hours of a request by SEPAC, Inc.

Q005 NO CHANGE POLICY:

Previous SEPAC, Inc. approved processes and materials identified in manufacturing procedures submitted shall remain at the level of configuration in effect at the time of written approval by SEPAC, Inc. The supplier shall not change processes, materials, manufacturing procedures, and/or sub-tier suppliers unless written approval from SEPAC, Inc. is received.

Q006 NOTIFICATION OF CHANGES TO SUPPLIER ORGANIZATION, LOCATION, OR CERTIFICATION STATUS:

The supplier shall notify SEPAC, Inc. of organizational changes affecting quality management, supply chain management, or ownership within 10 business days of the change. A change in location or certification status, as well as significant organizational changes, may constitute an on-site visit from SEPAC, Inc.

Q007 SPECIAL PROCESS CONTROL AND CERTIFICATION:

Special processes must be performed by sources approved by SEPAC, Inc. or its customer. In addition to a general certificate of conformance, special process requirements shall require an additional statement of certification that identifies the vendor and process performed as specified.

Q008 CERTIFICATION OF MERCURY EXCLUSION:

Each shipment made against the purchase order must contain a statement certifying that the manufacturer or distributor has taken reasonable steps to ensure supplies furnished under this order contain no metallic mercury or mercury compounds, nor have they come in contact with mercury or any mercury containing device.

Q009 DPAS RATING: DO-XX:

Defense Priorities Allocation System: This is a rated order certified for national defense use. Seller is required to follow the provisions of the Defense Priorities and Allocation System regulations (IS15 CFR 700) IAW FAR 52.212.8. ‘DO’ rated orders shall be acknowledged in writing within 15 days.

Q010 NADCAP APPROVED SUPPLIERS REQUIRED:

Special processes such as welding, heat treating, plating, coating, nondestructive evaluation, etc., require use of NADCAP certified suppliers. Suppliers are responsible for communicating any change in status to SEPAC, Inc. immediately and failure to do so may result in disapproval for future orders.

Q011 PROCESS FREEZE:

Supplier may not make any changes in design, materials or processes which may affect the acceptability of items to be delivered to SEPAC, Inc. without prior notification and approval by SEPAC, Inc.

Q012 FOD CONTROL:

Supplier to include controls to preclude FOD or contamination.

Q013 FOREIGN RAW MATERIAL:

All raw material used in fabrication of this product shall not be procured from foreign agencies without prior approval from SEPAC, Inc. Purchasing.

Q014 PREVENTION OF COUNTERFEIT PARTS:

Supplier to provide only OCM/OEM or authorized distributor goods per AS6174.

Q015 – COMMUNICATIONS AS9100D 8.4.3M

CONTACT INFO

SEPAC Corporate Office
1580 Lake Street
Elmira, NY 14901
(607) 732-2030
(607) 732 0273 fax
TOLL FREE: 1-800-331-3207

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